Best Practices – Digital Asset Guidelines – Rev 4 www.autocare.org | www.autocarevip.com | technology@autocare.org 15 5.3 PDF Specifications All PDFs that are being used in electronic catalogs and on trading partner’s websites should be formatted according to the following specifications. The table below provides details of the various PDF specifications: PDF Specifications Notes File Name Please refer to section 3.2 Digital Asset Naming Convention. The PDF file is associated to the part number and other attributes via the PIES Data Delivery file. (See note 1 below) Meta-Data Meta-data includes title, author, subject, date, keywords, description, and copyright. Meta-data can be found in the: Document properties in Word, File properties in Adobe Acrobat, and the File information in InDesign. The meta-data in the PDF concerns the PDF creator and not the PDF receiver. The creator has the right to include meta-data in the PDF including copyright information. Bookmarks Bookmarks automatically take readers to specific areas in the PDF. Bookmarks appear on the left-hand side of the PDF. Bookmarks can be set up using various PDF creation applications. Orientation Creating your document in portrait or landscape orientation. Hyperlinks Hyperlinks take readers to specific areas within the PDF or to external websites. Hyperlinks can be set up using various PDF creation applications. Do not include external hyperlinks as PDFs with these types of links will not be accepted by trading partners. Compatibility When you export your PDF, you define what version of Adobe Acrobat your PDF will be compatible with. In general, the default settings when you export or edit your PDF will be acceptable. Security When you edit your PDF in Adobe Acrobat you have the option to apply Receivers do not accept PDFs that have security settings on.